If a state board denies the application of a practitioner who did not have the required number of practicum hours, should the action be reported?
No. A board should not report cases in which a health care practitioner, entity, provider, or supplier simply does not meet the threshold criteria for licensure.
Electronic Report Forwarding allows reporting entities to provide certain reports directly to the appropriate state licensing and certification authority (state licensing board) through the secure NPDB system. The state licensing board selected by the reporting entity gets a notification when the report is submitted. We also send the reporting entity a notification when the board views the report, saving reporters time, enhancing data accuracy, and assisting organizations in fulfilling their reporting requirements.
Please note that if you are a reporting organization—who is required to submit malpractice payments, clinical privileges actions, or professional society actions to the NPDB and the appropriate state licensing board—it is your legal responsibility to make sure they have received the forwarded report.
By forwarding reports, state licensing boards get an electronic copy right away, you have peace of mind that you have fulfilled your reporting obligation, and no envelopes or stamps are needed.
*If the appropriate state licensing board isn't listed, you will need to send a copy of the report to that board.
For more information, visit the How to Forward Reports page.
You will get a notification when a new report is submitted, have access to the report right away, and can save a copy of the report electronically. To enroll in report forwarding and avoid wasting paper, simply follow these steps:
For more information, visit the How to View Electronic Notices of Action page.
Did you know that you can have multiple Data Bank administrators and users on your NPDB account?
As a Data Bank administrator, you can create accounts for users with unique permissions to access query, report, registration, or billing information. For example, you can create an account for a user in your financial department to access charge receipts and other billing information.
Having multiple administrators is especially helpful if the current administrator leaves your organization or goes on vacation. Multiple administrators can help make sure your organization never has difficulty accessing the NPDB.
To enhance the security of your NPDB account, you should ensure that all administrators accurately maintain user permissions and passwords. Quickly deactivating user IDs after changing an employee's status or responsibilities will also prevent security threats.
If your organization is up for renewal, the attestation process will only permit the individual with the Data Bank administrator role to submit the attestation for your organization.
To learn more, visit our How to Manage User IDs and Passwords page.
Whether your receive or submit reports, knowing the differences between Initial Action, Revision-to-Action, and Correction Reports can help you better understand them:
Please note, if a report requires too many corrections, the reporter may void the report and submit a new Initial or Revision-to-Action report.
Visit the NPDB Guidebook to learn more.
The latest updates and resources are available at https://www.npdb.hrsa.gov.
Previous editions of NPDB Insights are available in our archive.