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Reporting to the NPDB

Reports in the National Practitioner Data Bank are records of actions taken by authorized organizations regarding health care practitioners, entities, providers, and suppliers who do not meet professional standards. Health care organizations must register with the NPDB and be authorized to report to the NPDB in accordance with the federal regulations. Reports are permanently stored in the NPDB unless modified or removed by the organization that submitted the report.

Reportable actions include medical malpractice payments and health care-related adverse actions. Chapter E of the NPDB Guidebook explains the NPDB reporting guidelines.

Reports are submitted online using the NPDB’s secure system, either through the NPDB website or through external applications using the Querying and Reporting XML Service (QRXS).




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Show Answer Which organizations are authorized to submit reports

Before reporting, eligible entities must first register and determine their eligibility under the laws and regulations that govern the NPDB.

Entities must complete the registration process. See the NPDB Guidebook for a full list of eligible entities.

Show Answer What actions are reported

Federal regulations determine the types of actions that are eligible to be reported and/or are required to be reported. Actions are reportable regardless of whether they are being appealed.

View the reportable actions table.

Reports must be submitted within 30 days of the date an action was taken or a medical malpractice payment was made.

Show Answer Who can view reports

Organizations that are registered with the NPDB, and are eligible to query, may view reports.

NPDB information is intended to be used in combination with information from other sources when entities are making decisions regarding licensure, employment, contracting, membership or clinical privileges, or when conducting investigations. Health care practitioners and organizations can request their own information from the NPDB by ordering a Self-Query.

Plaintiff’s attorneys can request information from the NPDB under specific circumstances.

Show Answer What is an initial report, correction report, revision-to-action report, and void?
  • Initial Report: The first report of a medical malpractice payment or other reportable action. It is the current report in the NPDB, unless a correction, void, or revision-to-action is submitted by the reporting entity.
  • Correction: A report to correct an error made in a previous report. A correction report replaces the previous report.
  • Revision-to-Action: A report of an action that modifies a previously reported adverse action. A revision-to-action does not replace a previously-reported action, but is a separate action that pertains to the previous action.

    Examples include:
    • Additional sanctions are taken against the practitioner
    • The length of action is extended or reduced
    • The original suspension or probationary period has ended
    • The licensure, clinical privileges, or membership/program participation is reinstated
  • Void: The withdrawal of a report in its entirety. A voided report is completely removed from the NPDB. State record expungement is not a valid reason to void a report.

    A report should be voided if:
    • The report contained incorrect information
    • The action should not have been reported according to NPDB reporting requirements
    • The action was overturned or reversed on appeal.

Flow Charts to Determine if an Action Should Be Reported


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