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How to Submit a Report

To submit a report to the NPDB, complete the appropriate report form based on the type of action being taken. In the narrative description, provide background information and explain in chronological detail the actions that led to the report. Information in the report received by organizations is used in conjunction with other relevant information in evaluating a practitioner's credentials. The description provides future queriers a clear understanding of what the subject of the report did, or is alleged to have done, that led to you filing the report.

Submitting a Report

  1. Sign into the NPDB.
  2. On the Select an Option page, select Report.
    Note: If you are an authorized agent organization, you will be prompted to select the entity on whose behalf you are reporting.
  3. On the Reporting Service page, select Report.
  4. On the Report Type page, choose what you would like to do:
    • To enter a new action that has not previously been reported, select Start a new report on a case not previously reported by your organization.
    • If you saved a draft report, select Continue a draft report.
    • If you wish to modify a previously submitted report, select Modify an existing report (includes Correction, a new subsequent Revision-to-Action, Notice of Appeal, and Void).
  5. On the Identify the Subject page, select whether the subject is a practitioner or organization, then enter the name.
  6. On the Select Action page, select the type of action.
  7. The Report Input Form is separated into three tabs (Subject Information, Action Information, and Certification). On any tab, you may choose to "Store as a Draft," which keeps the draft report for 30 days.
    • Enter as much information as possible in the Subject Information tab. You may use a filter to provide suggestions then select the subject's occupation/field of licensure or choose from the frequently-used professions listed.
    • Complete the input form on the Action Information tab.
      Note: Medical malpractice payments are submitted using the Medical Malpractice Payment Report format. Clinical privileges, professional society and licensure actions, as well as Medicare/Medicaid exclusions, are submitted using the Adverse Action Report format.
  8. Complete the Certification tab to certify the information.
    Note: A copy of the report for all Adverse Action Reports and Medical Malpractice Payment Reports must be sent to the appropriate state boards. Reporters may mail a copy of the report to the appropriate state licensing board, or send an electronic version of the report to the appropriate state board through the NPDB system, provided the state board accepts electronic notices of action. For more information, see How to Forward Reports.
  9. On the Report Submission Complete page that follows, you will instantly see the final report, which can be printed or saved to your computer.

How to Retrieve a Report

Reports appear instantly on the Report Submission Complete page after submission, and can be saved to your computer as a PDF by selecting the Save Report to Your Computer button, so that you do not need to log in later to retrieve the report. However, you may view, save, or print the report again by doing the following:

  1. Sign into the NPDB.
  2. On the Select an Option page, under the Report Options section, select Reporting Activity.
  3. The Reporting Activity page will list all practitioners who have reports submitted by your entity in the last 30 days, with the most recently-reported practitioners first.
  4. Select the practitioner's name to show all reports submitted by your entity on the practitioner, with additional data on each report, such as Report Type, Report DCN, and Submitter. Select the PDF link to view the report.